International Anti-nuclear Network Meeting in Döbeln/Preparation meeting Döbeln 9.-10.06.2012

<= Summer Camp 2012 | <= Preparation

= Minutes of the preparation meeting in Döbeln 9.-10.06.2012 = This was a collection of topics to be discussed - only a small part of it had been discussed in the preparation meeting; some results were added to this list.

Organizing issues

 * Brainstorming of necessary preparation tasks
 * Is everyone subscribed to the mailing list?
 * Distribution of tasks and responsibilities
 * media work during the camp/promotion before/web reports
 * food corrdination
 * transport coordination/organization
 * registration of participants
 * programme/speakers/schedules
 * 1st aid/protection & safety
 * finances
 * reminder
 * social issue observer (B.?)
 * coordination
 * boards ready before arrival
 * new email addresses for responsibilities

Financial issues

 * Overview: necessary expenses + available grant
 * how to support additional participants
 * camp fee? / food fee?
 * travel costs refunding
 * everyone has to talk to us first before expecting travel costs refunding => no money without confirmation from us
 * preparation meeting's participant list + travel costs refunding

Practical preparation issues

 * Visit to the uranium mine
 * Organization of food + overview of what we have and what we need
 * Transport for participants (local/excursion)
 * Protection & Safety
 * Construction work for the camp solar showers, compost toilets, outdoor kitchen)
 * building up the camp / clean up afterwards
 * info to neighbours
 * take off campfire site or build a new one
 * booklet with programme
 * Internet pool?
 * Food co-op overview / price list
 * Camp signs
 * Setting up schedule
 * Check the tents
 * Task shop construction
 * Curtains for toilet windows

Promotional issues

 * Invitation via e-mail or flyer?
 * Media work
 * Personal invitations
 * Cooperation talks to groups?
 * Which groups/countries we want to involve?
 * Invitations by post
 * Invitation of network gathering interested people
 * groups in Leipzig/Dresden

Participants issues

 * group process
 * how to make sure we will have the required participants?
 * communicate to each partner group to clarify it
 * list of required and registered people for each partner country
 * Communication with them – who will do it, collect announcements of participants, etc.
 * They should bring:
 * foam mattress
 * (tent)
 * sleeping bag
 * some money for donations
 * material for presenting the nuclear issues in their regions
 * (torch light, headlamp)
 * list of participants for having an overview
 * no pets
 * children allowed
 * what projects they would like to network?

Other issues

 * Camp rules
 * Info signs in English

What we need

 * Kitchen equipment
 * Transport vehicle
 * 1st aid kits
 * Fire extinguishers
 * Emergency mobile phone
 * Additional big tents (for relaxation / workshops)

Work tasks during the camp

 * Time keeper
 * Cooking
 * Registration of arriving people
 * Introduction to the camp site/house
 * Cleaning
 * Doing dishes
 * Task shop, programme, car pooling boards + general issues
 * Emergency person