International Anti-nuclear Network Meeting in Döbeln/preparation/Open tasks

<= Summer Camp 2012 | <= Preparation

''We need you to volunteer for caring about the tasks listed here. A list of tasks people already committed on can be found with the To Do list.''

Promotion

 * media work
 * L. will write an international press release, which will be sent to the media circa June 26-27
 * to be sent out about one month before camp starts
 * a second press release to be sent out a couple of days before camp start is reasonable, too!
 * Falk will prepare a German media release based on the international one
 * to be sent out in the end of June, about one week before camp start and the day before the camp begins
 * L. and V. will do additional promotion in Lithuania
 * invite groups by email
 * Connect to specific anti-nuclear groups (e.g. cooperation talks to involve them)
 * ask to promote our camp + connect other organizers of camps to exchange promotion of our events and promote the „anti-nuclear summer“
 * invite your friends & contacts to the camp (email, phone, personally)
 * distribute the flyers to your friends & groups / provide them at cafeś, book shops, social centers etc.
 * invite particularly groups from Leipzig/Dresden
 * internet bannner to promote the camp on websites - who can design it?
 * poster to be printed - who can design it?

Organizing issues

 * organize the visit to the uranium mine
 * Falk will contact people in the Czech Republic and find out if they can help with organization of such excursion
 * setting up a preliminary schedule / programme for the camp
 * setting up the camp rules
 * setting up new email addresses for responsibilities

Practical preparation issues

 * Organization of food + overview of what we have and what we need
 * list of food we need for the camp
 * list of food already available
 * Food co-op overview / price list
 * organize more food:
 * ask for donations at the local organic shop
 * ask for donations from local farmers
 * dumpsterdiving?
 * prepare the storages with food provided to the camp
 * packing new food to shelves
 * Transport for participants (local/excursion)
 * organize car(s)
 * find more drivers
 * find transportation/logistics coordinator
 * Construction work for the camp
 * solar showers
 * compost toilets
 * outdoor kitchen
 * take off old campfire site and/or build a new one
 * building up the camp
 * setting up tents
 * construction of a task shop (tasks to be distributed between participants)
 * preparing first food
 * providing water to the outdoor kitchen
 * putting food to the outdoor kitchen and to camp storage room
 * setting up schedule wall
 * cleaning up afterwards
 * info to neighbours
 * write a short flyer with brief information on camp & excuse for any disturbance
 * distribute the flyer to mail boxes in the neighbourhood
 * booklet with programme
 * ask speakers & groups for contributions (info about their organizations, abstract of their presentations/workshops, presentations of their upcoming campaigns/projects)
 * write text about camp
 * add preliminary programme
 * layout the booklet
 * send it out to participants via email
 * print it for participants in the camp
 * Internet pool?
 * first office room? - prepare this room for the camp with necessary technics; clear away other stuff to second office room (to be locked during the camp?)
 * preparing an area with internet and computers
 * Camp signs
 * what signs are needed?
 * prepare signs (construction)
 * put up signs at the camp
 * check the (big) tents

Participants issues

 * info packet including booklet, feedback sheet for the Nuclear Heritage Network + maybe additional materials
 * communicate to each partner group to make sure we will have the required number of participants from each region
 * update list of announced participants
 * provide cash for refunding arrival costs if agreed on it with them beforehand (only if they hand over tickets to us at the same time; otherwise refunding later by bank transfer)

Financial issues

 * brainstorming on necessary expenses
 * organize more funding for additional participants or to support with the 30% of travel costs that usually can't be refunded