International Anti-nuclear Network Meeting in Döbeln/Preparation meeting Döbeln 9.-10.06.2012

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Minutes of the preparation meeting in Döbeln 9.-10.06.2012

This was a collection of topics to be discussed - only a small part of it had been discussed in the preparation meeting; some results were added to this list.

Organizing issues

• Brainstorming of necessary preparation tasks
• Is everyone subscribed to the mailing list?
• Distribution of tasks and responsibilities
  • media work during the camp/promotion before/web reports
  • food corrdination
  • transport coordination/organization
  • registration of participants
  • programme/speakers/schedules
  • 1st aid/protection & safety
  • finances
  • reminder
  • social issue observer (B.?)
  • coordination
  • boards ready before arrival
  • new email addresses for responsibilities

Financial issues

• Overview: necessary expenses + available grant
• how to support additional participants
• camp fee? / food fee?
• travel costs refunding
• everyone has to talk to us first before expecting travel costs refunding => no money without confirmation from us
• preparation meeting's participant list + travel costs refunding

Practical preparation issues

• Visit to the uranium mine
• Organization of food + overview of what we have and what we need
• Transport for participants (local/excursion)
• Protection & Safety
• Construction work for the camp solar showers, compost toilets, outdoor kitchen)
• building up the camp / clean up afterwards
• info to neighbours
• take off campfire site or build a new one
• booklet with programme
• Internet pool?
• Food co-op overview / price list
• Camp signs
• Setting up schedule
• Check the tents
• Task shop construction
• Curtains for toilet windows

Promotional issues

• Invitation via e-mail or flyer?
• Media work
• Personal invitations
• Cooperation talks to groups?
• Which groups/countries we want to involve?
• Invitations by post
• Invitation of network gathering interested people
• groups in Leipzig/Dresden

Participants issues

• group process
• how to make sure we will have the required participants?
  • communicate to each partner group to clarify it
  • list of required and registered people for each partner country
• Communication with them – who will do it, collect announcements of participants, etc.
• They should bring:
  • foam mattress
  • (tent)
  • sleeping bag
  • some money for donations
  • material for presenting the nuclear issues in their regions
  • (torch light, headlamp)
• list of participants for having an overview
• no pets
• children allowed
• what projects they would like to network?

Other issues

• Camp rules
• Info signs in English

What we need

• Kitchen equipment
• Transport vehicle
• 1st aid kits
• Fire extinguishers
• Emergency mobile phone
• Additional big tents (for relaxation / workshops)

Work tasks during the camp

• Time keeper
• Cooking
• Registration of arriving people
• Introduction to the camp site/house
• Cleaning
• Doing dishes
• Task shop, programme, car pooling boards + general issues
• Emergency person