Difference between revisions of "International Anti-nuclear Network Meeting in Döbeln/preparation/Open tasks"
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| − | '''[[International Anti-nuclear Network Meeting in Döbeln|Summer Camp 2012]]''' | + | '''[[International Anti-nuclear Network Meeting in Döbeln|<= Summer Camp 2012]] | [[International Anti-nuclear Network Meeting in Döbeln/Preparation|<= Preparation]]''' |
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| + | __TOC__ | ||
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| + | ''We need you to volunteer for caring about the tasks listed here. A list of tasks people already committed on can be found with the [[International Anti-nuclear Network Meeting in Döbeln/preparation/To Do list|To Do list]].'' | ||
== Promotion == | == Promotion == | ||
| − | * L. will write an international press release, which will be sent to the media circa June 26-27<ref name="Skype20120609">[[International Anti-nuclear Network Meeting in Döbeln/Skype conference 09.06.2012]]</ref> | + | * '''media work''' |
| − | * | + | ** L. will write an international press release, which will be sent to the media circa June 26-27<ref name="Skype20120609">[[International Anti-nuclear Network Meeting in Döbeln/Skype conference 09.06.2012]]</ref> |
| − | * | + | *** to be sent out about one month before camp starts |
| − | * L. and V. will do additional promotion in Lithuania<ref name="Skype20120609" /> | + | *** a second press release to be sent out a couple of days before camp start is reasonable, too! |
| + | ** Falk will prepare a German media release based on the international one | ||
| + | *** to be sent out in the end of June, about one week before camp start and the day before the camp begins | ||
| + | * L. and V. will do additional '''promotion in Lithuania'''<ref name="Skype20120609" /> | ||
| + | * '''[[International Anti-nuclear Network Meeting in Döbeln/Invitation/English|invite groups by email]]''' | ||
| + | * '''Connect to specific anti-nuclear groups''' (e.g. cooperation talks to involve them) | ||
| + | ** ask to promote our camp + connect other organizers of camps to exchange promotion of our events and promote the „anti-nuclear summer“ | ||
| + | * '''invite your friends & contacts''' to the camp ([[International Anti-nuclear Network Meeting in Döbeln/Invitation/English|email]], phone, personally) | ||
| + | * '''distribute the [http://www.nuclear-heritage.net/images/8/85/Anti-nuclear_camp_flyer_2012_EN.pdf flyers]''' to your friends & groups / provide them at cafeś, book shops, social centers etc. | ||
| + | * invite particularly '''groups from Leipzig/Dresden''' | ||
| + | * '''internet bannner''' to promote the camp on websites - who can design it? | ||
| + | * '''poster''' to be printed - who can design it? | ||
== Organizing issues == | == Organizing issues == | ||
| − | * Falk will contact people in the Czech Republic and find out if they can help with organization of such excursion<ref name="Skype20120609" /> | + | * organize the '''visit to the uranium mine''' |
| + | ** Falk will contact people in the Czech Republic and find out if they can help with organization of such excursion<ref name="Skype20120609" /> | ||
| + | * setting up a '''preliminary schedule''' / programme for the camp | ||
| + | * setting up the '''camp rules''' | ||
| + | * setting up new email addresses for [[International Anti-nuclear Network Meeting in Döbeln/preparation/List of Responsibilities|responsibilities]] | ||
| + | |||
| + | |||
| + | == Practical preparation issues == | ||
| + | * Organization of '''food''' + overview of what we have and what we need | ||
| + | ** list of food we need for the camp | ||
| + | ** list of food already available | ||
| + | *** Food co-op overview / price list | ||
| + | ** organize more food: | ||
| + | *** ask for donations at the local organic shop | ||
| + | *** ask for donations from local farmers | ||
| + | *** dumpsterdiving? | ||
| + | ** prepare the storages with food provided to the camp | ||
| + | ** packing new food to shelves | ||
| + | * '''Transport for participants''' (local/excursion) | ||
| + | ** organize car(s) | ||
| + | ** find more drivers | ||
| + | ** find transportation/logistics coordinator | ||
| + | * '''Construction work for the camp''' | ||
| + | ** solar showers | ||
| + | ** compost toilets | ||
| + | ** outdoor kitchen | ||
| + | ** take off old campfire site and/or build a new one | ||
| + | * '''building up the camp''' | ||
| + | ** setting up tents | ||
| + | ** construction of a task shop (tasks to be distributed between participants) | ||
| + | ** preparing first food | ||
| + | ** providing water to the outdoor kitchen | ||
| + | ** putting food to the outdoor kitchen and to camp storage room | ||
| + | ** setting up schedule wall | ||
| + | * '''cleaning up''' afterwards | ||
| + | * '''info to neighbours''' | ||
| + | ** write a short flyer with brief information on camp & excuse for any disturbance | ||
| + | ** distribute the flyer to mail boxes in the neighbourhood | ||
| + | * '''booklet with programme''' | ||
| + | ** ask speakers & groups for contributions (info about their organizations, abstract of their presentations/workshops, presentations of their upcoming campaigns/projects) | ||
| + | ** write text about camp | ||
| + | ** add preliminary programme | ||
| + | ** layout the booklet | ||
| + | ** send it out to participants via email | ||
| + | ** print it for participants in the camp | ||
| + | * '''Internet pool?''' | ||
| + | ** first office room? - prepare this room for the camp with necessary technics; clear away other stuff to second office room (to be locked during the camp?) | ||
| + | ** preparing an area with internet and computers | ||
| + | * '''Camp signs''' | ||
| + | ** what signs are needed? | ||
| + | ** prepare signs (construction) | ||
| + | ** put up signs at the camp | ||
| + | * check the (big) '''tents''' | ||
| + | |||
| + | |||
| + | == Participants issues == | ||
| + | * info packet including booklet, feedback sheet for the Nuclear Heritage Network + maybe additional materials | ||
| + | * communicate to each partner group to make sure we will have the required number of participants from each region | ||
| + | * update list of announced participants | ||
| + | * provide cash for refunding arrival costs if agreed on it with them beforehand (only if they hand over tickets to us at the same time; otherwise refunding later by bank transfer) | ||
| + | |||
| + | |||
| + | == Financial issues == | ||
| + | * brainstorming on necessary expenses | ||
| + | * organize more funding for additional participants or to support with the 30% of travel costs that usually can't be refunded | ||
| Line 15: | Line 96: | ||
| − | [[Category: | + | [[Category: Network meetings/2012]] |
[[Category: Germany]] | [[Category: Germany]] | ||
Latest revision as of 18:20, 25 October 2013
<= Summer Camp 2012 | <= Preparation
We need you to volunteer for caring about the tasks listed here. A list of tasks people already committed on can be found with the To Do list.
Promotion
- media work
- L. will write an international press release, which will be sent to the media circa June 26-27[1]
- to be sent out about one month before camp starts
- a second press release to be sent out a couple of days before camp start is reasonable, too!
- Falk will prepare a German media release based on the international one
- to be sent out in the end of June, about one week before camp start and the day before the camp begins
- L. will write an international press release, which will be sent to the media circa June 26-27[1]
- L. and V. will do additional promotion in Lithuania[1]
- invite groups by email
- Connect to specific anti-nuclear groups (e.g. cooperation talks to involve them)
- ask to promote our camp + connect other organizers of camps to exchange promotion of our events and promote the „anti-nuclear summer“
- invite your friends & contacts to the camp (email, phone, personally)
- distribute the flyers to your friends & groups / provide them at cafeś, book shops, social centers etc.
- invite particularly groups from Leipzig/Dresden
- internet bannner to promote the camp on websites - who can design it?
- poster to be printed - who can design it?
Organizing issues
- organize the visit to the uranium mine
- Falk will contact people in the Czech Republic and find out if they can help with organization of such excursion[1]
- setting up a preliminary schedule / programme for the camp
- setting up the camp rules
- setting up new email addresses for responsibilities
Practical preparation issues
- Organization of food + overview of what we have and what we need
- list of food we need for the camp
- list of food already available
- Food co-op overview / price list
- organize more food:
- ask for donations at the local organic shop
- ask for donations from local farmers
- dumpsterdiving?
- prepare the storages with food provided to the camp
- packing new food to shelves
- Transport for participants (local/excursion)
- organize car(s)
- find more drivers
- find transportation/logistics coordinator
- Construction work for the camp
- solar showers
- compost toilets
- outdoor kitchen
- take off old campfire site and/or build a new one
- building up the camp
- setting up tents
- construction of a task shop (tasks to be distributed between participants)
- preparing first food
- providing water to the outdoor kitchen
- putting food to the outdoor kitchen and to camp storage room
- setting up schedule wall
- cleaning up afterwards
- info to neighbours
- write a short flyer with brief information on camp & excuse for any disturbance
- distribute the flyer to mail boxes in the neighbourhood
- booklet with programme
- ask speakers & groups for contributions (info about their organizations, abstract of their presentations/workshops, presentations of their upcoming campaigns/projects)
- write text about camp
- add preliminary programme
- layout the booklet
- send it out to participants via email
- print it for participants in the camp
- Internet pool?
- first office room? - prepare this room for the camp with necessary technics; clear away other stuff to second office room (to be locked during the camp?)
- preparing an area with internet and computers
- Camp signs
- what signs are needed?
- prepare signs (construction)
- put up signs at the camp
- check the (big) tents
Participants issues
- info packet including booklet, feedback sheet for the Nuclear Heritage Network + maybe additional materials
- communicate to each partner group to make sure we will have the required number of participants from each region
- update list of announced participants
- provide cash for refunding arrival costs if agreed on it with them beforehand (only if they hand over tickets to us at the same time; otherwise refunding later by bank transfer)
Financial issues
- brainstorming on necessary expenses
- organize more funding for additional participants or to support with the 30% of travel costs that usually can't be refunded
